Certificates of Merit

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STFS Certificate of Merits 2016 nominations.pdf104.68 KB
Please note the Merit nomination process for 2015/16 is now closed.

Introduction

Certificates of merit are awarded at the end of the training year to acknowledge excellence across South Thames Foundation School.

The following categories are available for both F1 and F2:

  • Audit
  • Contribution to Teaching
  • Foundation Learning Portfolio
  • Leadership

In addition, starting this year each Dr Toolbox hospital webpage (including mental health sites) is able to nominate one F1 and one F2 for a Dr Toolbox merit.

Timeline

Nominations were agreed by foundation faculty groups and submitted to STFS via SharePoint by Friday 24 June 2016.

STFS reviewed nominations and, once confirmed, produced individual certificates which were sent to trusts by 11 July 2016.

Guidance for trusts

The number of merits available per site/trust is determined by the number of programmes at the site/trust, i.e.

  • Between 1 and 29 programmes per F1/F2 year = 1 nomination per category
  • Between 30 and 59 programmes per F1/F2 year = 2 nominations per category
  • 60 or more programmes per F1/F2 year = 3 nominations per category

Dr Toolbox - One F1 and one F2 for each Dr Toolbox hospital webpage, including mental health hospital webpages.

Foundation faculty groups should decide on the exact mechanism for agreeing nominations locally.

Nominees must have an up-to-date ePortfolio, be progressing well and be expected to receive a satisfactory ARCP outcome.

LAS trainees are ineligible for nomination as they are not appointed by the foundation school but can be nominated for a local award at the trust’s discretion.

In addition to nominations made by trusts, a small number of merits will be awarded by STFS for outstanding foundation school-wide work, e.g. outstanding committee representation.

Foundation faculty groups may, in exceptional circumstances, sacrifice a nomination in the standard categories to nominate an individual for a specified outstanding contribution. However, the total number of merit nominations per site/trust must not exceed the number of merits available, as determined above. NB Dr Toolbox awards may not be sacrificed for an award from another category.

 

FAQs  

1. What are the criteria for awarding a merit?
STFS has established the following merit categories for both F1 and F2:  
• Audit
• Contribution to Teaching
• Foundation Learning Portfolio
• Leadership  
The criteria/mechanism by which candidates are nominated for a Merit Award is at the discretion of the individual trust. The local nomination process should be discussed and agreed at the local Foundation Faculty Group and then communicated to clinical/educational supervisors and foundation doctors.   

2. What are the criteria for awarding a merit for Dr Toolbox? 
For each Dr Toolbox hospital webpage (including mental health sites) is able to nominate one F1 and one F2 for a Dr Toolbox merit.

3. Can we nominate a LAS doctor?
LAS doctors are not registered with STFS and are, therefore, not eligible for an STFS Merit Award.  

4. How many nominations can we make?
There is a set formula based on the number of approved programmes that each trust has:  
        o Between 1 and 29 programmes per F1/F2 year – 1 nomination per category 
        o Between 30 and 59 programmes per F1/F2 year = 2 nominations per category
        o 60 or more programmes per F1/F2 year = 3 nominations per category  

5. Is it possible to nominate more than the numbers above?
Yes. A trust may decide to nominate more FDs in one category but it would be necessary to nominate fewer in another category.  For example, (based on 29 programmes) instead of nominating a FD for audit and another FD for leadership, it is possible to sacrifice the leadership nomination to add a further nomination for audit.  The total number of nominations for the trust must remain within the maximum limit as detailed above.  

6. Is it possible to sacrifice Dr Toolbox for an award form another category? 
No, it is recommended that you do not sacrifice Dr Toolbox for an award from another category.  

7. Is it possible to not nominate for one category?
Yes. If there are no FDs the trust wishes to nominate for a particular category that is fine.  

8. The number of merits awarded by STFS seems too small for the number of doctors whose excellent work we would like to recognise. Could we award more?
The number of STFS merits is capped, but some trusts choose to award local awards as well, for the same categories or different ones, for example for achieving excellent marks in prescribing assessments . 

9. Do the nominations need to be approved by FTPDs? 
Yes, before submitting the nomination form approval of the nominations should be sought internally from the relevant FTPDs. 

10. Should all local Foundation Faculty Group reps receive a certificate of merit?
Not necessarily. The trust should establish its local criteria/mechanism for nominations (see 1 above).  

11. Do all STFS central reps receive a certificate of merit?
No.  All STFS central reps will be considered for a certificate of merit as they were appointed via a competitive selection process but they will only receive one if they have attended meetings regularly and engaged with their role satisfactorily.   

12. Will an awards ceremony be held?
Trusts are encouraged to present merits at local awards ceremonies.